91ÊÓƵרÇø

• Invoices: All invoices under $10,000 must be approved by the budget manager in charge of that budget. Invoices over $10,000 must be approved by a Vice President or the President. Original invoices should be submitted with an authorized signature indicating approval and the appropriate budget code clearly identified.
   

• Expense Report

  An Expense Report form is the official document utilized to request reimbursement for travel expenses incurred on behalf of the College. All original receipts and supplementary documentation must be attached to validate the expenses claimed.

  The designated area at the top of the form requires the appropriate budget code. The bottom portion contains fields for the requester's signature and supervisory approval.

  Upon submission, the Accounts Payable Coordinator will verify all calculations and supporting documentation before processing the reimbursement. All approved expense reports should be submitted to the accounting office no later than Friday, allowing them to be scheduled for payment during the weekly check process the following Thursday morning.

   

• Check Request Procedures

  A Check Request form should be utilized in the following professional contexts:

  1. When seeking reimbursement for business expenses not previously paid by 91ÊÓƵרÇø College.
  2. When requesting payment for approved contracted professional services.
  3. When requesting a monetary advance for upcoming business-related expenses.

  All Check Requests must be accompanied by appropriate documentation to substantiate the requested amount, which include original receipts, executed contracts, or relevant email correspondence.

  For monetary advances, recipients must subsequently submit comprehensive documentation along with a completed Expense Report detailing the utilization of funds. The "Advance Guidelines" document is provided with each advance check for reference and compliance purposes.

  All approved check requests should be submitted to the accounting office no later than Friday, allowing them to be scheduled for payment during the weekly check process the following Thursday morning. Check Requests for advances are scheduled for processing on Thursday closest to the date required, and checks are distributed to the designated recipient as indicated on the request form.
   

• Expense reimbursement and use of the 91ÊÓƵרÇø College credit card are subject to the College's expense reimbursement and credit card policies and guidelines.
   
• Forms:
  • Check Request 2025
  • Expense Report 2025
  • JP Morgan Monthly Instructions

Contact

Dominick Morgante
Accounts Payable
Phone: 301-696-3609
Location: Alumnae Hall, Room 213
Hours: Monday-Friday, 8:30 a.m. to 5 p.m.